INSTRUCTION SHEET

Belbroughton Church Hall – Instruction Sheet (2025) Church Road, Belbroughton, DY9 9TE

The information provided is to enable you to run an enjoyable and successful event, to leave the Hall in reasonable condition for subsequent use and to minimise disturbance to our neighbours. The Hall MUST NOT be used for unlawful, immoral, pagan, satanic or witch craft themed events

Access & Keys 

• Keys      will be made available via the key safe located to the side of the front      door. The access code will be sent by email or text. 
• Please      report any concerns or damage to a member of the Committee as soon as      possible. Safety      & Security 
• Fire      procedure and Emergency information is displayed in the Hall, please      familiarise yourself on arrival. 
• The      Hirer is responsible for the safety and security of all persons using the      Hall during the Hire period. 
• The      Hirer should familiarise themselves with all exits from the building. 
• To      comply with the Premises Licence, the Hirer must appoint a reasonable      number of stewards for the event. (A minimum of 3 for 200 people). The      stewards should be visually identifiable and briefed on the fire and      emergency procedures. 
• The      inner door has a closer spring attached. Whilst events are underway the      door must not be wedged open. 
• For      emergency services, the address to be given is Belbroughton Church Hall,      Church Road, Belbroughton Stourbridge DY9 9TE.

First Aid 

• A first      aid kit it located in the kitchen. 
• If      necessary the accident book should be completed and is located in the      kitchen. 
• A      defibrillator is located on the outside of the Talbot pub, Hartle Lane,      DY9 9TG. 

Licence 

• There      is a licence for music, dancing and entertainment between 11.00 and 23.00      Monday to Saturday and 11.00 and 22.00 on Sunday. For the sale of alcohol      or other licensable activities require a Temporary Event Notice. Hirers      must contact the Bookings Secretary if a TEN is required, 
• If a      TEN has been granted, the notice holder must be present at the Hall for      the duration of the Event and a copy of the TEN must displayed on the      premises. 
• Even      when a TEN has been obtained, all events must finish by 11.45pm 
• Sale      and consumption of alcohol. This is only permitted within the Hall NOT on      the car park.

Care of the Hall 

• The      Hall is a listed building and has to be cared for appropriately. Do not      use nails, drawing pins, staples, Blu- tack or Sellotape to affix      decoration or signage. 
• The      maple floor has a wax floor sealant providing a non-slip finish. Please do      not put down chalk or other material to make it slippery for dancing. The      floor should not be washed but if any spillages occur then please mop up      with a dry cloth as soon as possible. 

Catering

· The kitchen has a fridge freezer, microwave oven,gas cooker and a warming oven. The gas boiler in the kitchen provides hot water on demand. 

• There      is a hot water dispenser for drinks. This needs to be switched on by      firstly turning on the master switch on the wall, then the switch on the      side of the appliance. The coloured light will indicate when water is at      the correct temperature for use. The machine is plumbed in and will      automatically refill with water as it is used. 
• Crockery      is available in the cupboards below the serving hatch. 
• A      drinks fridge and freezer are located in the bar area by the main      entrance. 

Chairs & Tables

• Located      in 2 rooms on the left-hand side from the entrance. 
• After      use, all must be returned clean to the storerooms.
• Chairs      are to be stored to a maximum of seven high with their backs towards the      Hall, seats facing the window. 
• Tables      should be stored safely against the walls. Take note on how to fold the      legs. 
• For      children’s parties please use the green tables and benches. 

Decoration

• Use of ladders exceeding 1.5 times a      person’s height is not permitted. 
• Hooks      are provided around the walls/beams to hang decorations from, please do      not use Sellotape,blutac, nails or drawing pins.
• A large      projection screen is located at the kitchen end of the Hall and can be      accessed by the pull chord. To retract the screen, gentle pull, pause and      then release whilst holding the chord to allow a controlled rise. 

Dividing Partition 

• The      Hall can be divided into 2 areas using the folding partition. 
• Due to      the size and weight of these doors, it requires 2 people to move them. 
• The      doors must be bolted top and bottom at all points when the doors are      extended. The curtain pole kept by the large window can be used to put the      upper bolts in place. 

Facilities for the Disabled 

• The      main entrance has 3 steps from the porch to the floor of the Hall. An      alternative ramped entrance, suitable for wheelchairs, is available. Go to      the rear of the wall at the end of the car park and take the path around      the back of the Hall. From the inside of the Hall the fire exit door by      the disabled toilet should be opened enabling wheel chair access. We      recommend wheelchair users be accompanied. 
• There      is a toilet suitable for wheelchair access. 
• There      are baby changing facilities and 2 x high chairs.

Heating/Hot Water 

• Heating: from      November to March the heating is always on at a background level of 14 °C.      On entering the Hall for your booking the heating should be increased. The      thermostat is located by door to the chair store. Click the right arrow  to 18 - 20 °C. On leaving the Hall, click      the left arrow down to 14 °C. 
• Hot water: the      supply for the toilets and bar area has to be turned on at the switch in      the table store. Turn off on leaving. 

Lighting 

• The      exterior light and emergency lighting operate automatically. 
• Car      park lighting is from a switch in the porch. 
• The      Hall lighting is controlled by switches at the bar entrance.
• The      lights must be switched off on leaving the Hall. 

Noise 

• The      Hall is in a residential area. All users are requested to not make      excessive noise, particularly late at night and in the summer when the      windows and doors may be open during the day. 
• The      Hall has a sound limiter which will interrupt the power supply of the      whole Hall if the sound levels exceed the pre-set limit. Warning lights      show when this is being reached and users of amplified sound equipment      should ensure they remain below the upper limit. Modifying the system in      any way will be in breach of the booking conditions and will result in the      loss of the Security Deposit. 
• Late in      the evening, the doors and windows must be kept shut and the curtains      drawn across the windows. 
• Guests      at events must ensure taxis and lifts are booked for departure by 11.45pm.      

Smoking policy

As a public building, smoking is not permitted in any part of the premises. Smoking is not permitted around the entrance to the Hall and we request that smokers are directed to the area where there are benches at the end of the building by the brick wall in the car park. A sand tray for cigarette ends is provided there. 

Use of the Grounds 

• The car      park is for the use of those using the Hall and for parking of vehicles. 
• Sale      and consumption of alcohol is not permitted in the car park or grounds. 
• Use of      the grassed area behind the Hall is allowed during the day up until 21;00.      All other areas in the vicinity of the Hall are out of bounds. 
• Gazebos      can only be used in the garden and MUST NOT be used on the car park;      nothing must be pegged into the car park.

Youth Events - at any event where children are present, the Hirer is responsible for their behaviour and safety in and around the environs of the building. 

End of Event requirements 

• Guest departure: ensure guests they take all their belongings and for evening       events, ensure people leave as quietly and quickly as possible.       Taxis/lifts for collection of guests must be booked for departure by 11.45pm.       
• Clearing up: as detailed above and per various notices, the Hall must be left       clean and with equipment in its specified place. The Hall should be swept       but not mopped. 
• Rubbish & Recycling: Place all rubbish in the appropriate bin. There is recycling bin       for glass/card and plastics. All other rubbish should be put in black bin       bags and placed in the waste for landfill. The bins are outside by the       kitchen exit door. 
• Windows & external       doors: ensure that they are all closed and secured,       including those in the toilets and storerooms. 
• Heating & Equipment: if the heating is on, turn       it back down to 14 °C, ensure all appliances are switched off with the       exception of the fridges.  
• Lights: all should be turned off including the car park floodlights. 
• Damage & Missing Items:       please report these to the booking secretary       immediately. 
• Lock up & return the       keys to the key safe. 

The Hall is located in a residential area and excessive noise must be avoided at all times. Failure to comply with this will be in breach of the booking conditions and will jeopardise the use of the Hall as a community facility. 

Belbroughton Church Hall Management Committee
Bookings Secretary:  Email: belbroughtonchurchhall@gmail.com 

Website address is belbroughtonchurchhall.co.uk