Belbroughton Church Hall – Instruction Sheet (2024) Church Road, Belbroughton, DY9 9TE
The information provided is to enable you to run an enjoyable and successful event, to leave the Hall in reasonable
condition for subsequent use and to minimise disturbance to our neighbours.
Access & Keys
Keys will be made available via the key safe located to the side of the front door. The access code will be sent
by email or text.
Please report any concerns or damage to a member of the Committee as soon as possible. Safety &
Security
Fire procedure and Emergency information is displayed in the Hall, please familiarise yourself on arrival.
The Hirer is responsible for the safety and security of all persons using the Hall during the Hire period.
The Hirer should familiarise themselves with all exits from the building.
To comply with the Premises Licence, the Hirer must appoint a reasonable number of stewards for the event.
(A minimum of 3 for 200 people). The stewards should be visually identifiable and briefed on the fire and
emergency procedures.
The inner door has a closer spring attached. Whilst events are underway the door must not be wedged open.
For emergency services, the address to be given is
Belbroughton Church Hall, Church Road, Belbroughton Stourbridge DY9 9TE.
First Aid
A first aid kit it located in the kitchen.
If necessary the accident book should be completed and is located in the kitchen.
A defibrillator is located on the outside of the Talbot pub, Hartle Lane, DY9 9TG.
Licence
There is a licence for music, dancing and entertainment between 11.00 and 23.30 Monday to Saturday and
11.00 and 22.50 on Sunday. For the sale of alcohol or other licensable activities require a Temporary Event
Notice. Hirers must contact the Bookings Secretary if a TEN is required,
If a TEN has been granted, the notice holder must be present at the Hall for the duration of the Event and a
copy of the TEN must displayed on the premises.
Even when a TEN has been obtained, all events must finish by midnight.
Sale and consumption of alcohol. This is only permitted within the Hall not on the car park.
Care of the Hall
The Hall is a listed building and has to be cared for appropriately. Do not use nails, drawing pins, staples, Blu-
tack or Sellotape to affix decoration or signage.
The maple floor has a wax floor sealant providing a non-slip finish. Please do not put down chalk or other
material to make it slippery for dancing. The floor should not be washed but if any spillages occur then please
mop up with a dry cloth as soon as possible.
Catering
The kitchen has a fridge, microwave ove,,gas cooker and a warming oven. The gas boiler in the kitchen
provides hot water on demand.
There is a hot water dispenser for drinks. This needs to be switched on by firstly turning on the master switch
on the wall, then the switch on the side of the appliance. The coloured light will indicate when water is at the
correct temperature for use. The machine is plumbed in and will automatically refill with water as it is used.
Crockery is available in the cupboards below the serving hatch.
A drinks fridge and freezer are located in the bar area by the main entrance.
Chairs & Tables
Located in 2 rooms on the left-hand side from the entrance.
After use, all must be returned clean to the storerooms.
Chairs are to be stored to a maximum of seven high with their backs towards the Hall, seats facing the
window.
Tables should be stored safely against the walls. Take note on how to fold the legs.
For children’s parties please use the green tables and benches.
Decoration & Stage Facilities
Ladders. Use of ladders exceeding 1.5 times a person’s height is not permitted.
Hooks are provided around the walls/beams to hang decorations from.
A large projection screen is located at the kitchen end of the Hall and can be accessed by the pull chord. To
retract the screen, gentle pull, pause and then release whilst holding the chord to allow a controlled rise.
Stage blocks are currently located in the locked outside store. Please contact the Bookings Secretary if these
are needed.
Dividing Partition
The Hall can be divided into 2 areas using the folding partition.
Due to the size and weight of these doors, it requires 2 people to move them.
The doors must be bolted top and bottom at all points when the doors are extended. The curtain pole kept by
the large window can be used to put the upper bolts in place.
Facilities for the Disabled
The main entrance has 3 steps from the porch to the floor of the Hall. An alternative ramped entrance,
suitable for wheelchairs, is available. Go to the rear of the wall at the end of the car park and take the path
around the back of the Hall. From the inside of the Hall the fire exit door by the disabled toilet should be
opened enabling wheel chair access. We recommend wheelchair users be accompanied.
There is a toilet suitable for wheelchair access.
There are baby changing facilities and 2 x high chairs.
Heating/Hot Water
Heating: from November to March the heating is always on at a background level of 10 °C. On entering the
Hall for your booking the heating should be increased. The thermostat is located by door to the chair store.
Click the right arrow to 18 °C. On leaving the Hall, click the left arrow down to 10 °C.
Hot water: the supply for the toilets and bar area has to be turned on at the switch in the table store. Turn off
on leaving.
Lighting
The exterior light and emergency lighting operate automatically.
Car park lighting is from a switch in the porch.
The Hall lighting is controlled by switches at the bar enterance.
The lights must be switched off on leaving the Hall.
Noise
The Hall is in a residential area. All users are requested to not make excessive noise, particularly late at night
and in the summer when the windows and doors may be open during the day.
The Hall has a sound limiter which will interrupt the power supply of the whole Hall if the sound levels exceed
the pre-set limit. Warning lights show when this is being reached and users of amplified sound equipment
should ensure they remain below the upper limit. Modifying the system in any way will be in breach of the
booking conditions and will result in the loss of the Security Deposit.
Late in the evening, the doors and windows must be kept shut and the curtains drawn across the windows.
Guests at events must ensure taxis and lifts are booked for departure by 11.45pm.
Smoking policy As a public building, smoking is not permitted in any part of the premises. Smoking is not
permitted around the entrance to the Hall and we request that smokers are directed to the area where there
are benches at the end of the building by the brick wall in the car park. A sand tray for cigarette ends is
provided there.
Use of the Grounds
The car park is for the use of those using the Hall and for parking of vehicles.
Sale and consumption of alcohol is not permitted in the car park or grounds.
Use of the grassed area behind the Hall is allowed during the day up until 1800. All other areas in the vicinity
of the Hall are out of bounds.
Gazebos can only be used with prior consent of the Committee.
Youth Events - at any event where children are present, the Hirer is responsible for their behaviour and
safety in and around the environs of the building.
End of Event requirements
Guest departure: ensure guests they take all their belongings and for evening events, ensure people
leave as quietly and quickly as possible. Taxis/lifts for collection of guests must be booked for
departure by 11.45pm.
Clearing up: as detailed above and per various notices, the Hall must be left clean and with
equipment in its specified place. The Hall should be swept but not mopped.
Rubbish & Recycling: Place all rubbish in the appropriate bin. There is recycling bin for glass/card
and plastics. All other rubbish should be put in black bin bags and placed in the waste for landfill. The
bins are outside by the kitchen exit door.
Windows & external doors: ensure that they are all closed and secured, including those in the
toilets and storerooms.
Heating & Equipment: if the heating is on, turn it back down to 10 °C, ensure all appliances are
switched off with the exception of the fridges.
Lights: all should be turned off including the car park floodlights.
Damage & Missing Items: please report these to Diane Ash immediately.
Lock up & return the keys to the key safe.
The Hall is located in a residential area and excessive noise must be avoided at all times. Failure to
comply with this will be in breach of the booking conditions and will jeopardise the use of the Hall as a
community facility.
Belbroughton Church Hall Management Committee
Bookings Secretary: Diane Ash Email: belbroughtonchurchhall@gmail.com